Privacy Policy

Young Dragonslayers Privacy Policy

Last Updated: April 13, 2026

1. Overview

Young Dragonslayers, LLC (doing business as Young Dragonslayers; “we,” “us,” or “our”) operates an online gaming (Dungeons & Dragons) program for children and families. We are committed to protecting the privacy of children and their families. This policy explains what information we collect, how we use it, with whom we share it, and the choices you have regarding your information.

We use your personal data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

We collect limited information necessary to operate our programs and communicate with families.

Information You Provide

  • Parent/guardian name and contact information (email address, phone number if provided)

  • Child’s name or preferred name

  • Child’s age and birth year

  • Pronouns (optional)

  • Time zone and availability

  • Relevant participation notes (e.g., group placement preferences, support considerations)

  • Payment and billing information (processed through third-party providers)

Information Collected Automatically

  • Basic technical data such as IP address, browser type, and general location

  • Website usage information (e.g., pages visited)

3. How We Use Information

We use information to:

  • Register and place participants in appropriate groups

  • Communicate with families about scheduling and program updates

  • Provide and improve our services

  • Process payments

4. How We Share Information

We do not sell personal information.

We may share information only as needed to operate our business, including with:

  • Service providers (e.g., payment processors, scheduling tools, email platforms)

  • Program facilitators (limited to information needed to run sessions)

We may also disclose information:

  • To comply with legal obligations

  • To protect the safety of participants or others

5. Children’s Privacy (COPPA Compliance)

Young Dragonslayers is designed for children and teens, but accounts must be created by a parent or guardian. We collect limited information about children only with parental consent and use it solely to:

  • Provide our services

  • Manage group placement and participation

  • Communicate with families

We comply with the Children’s Online Privacy Protection Act (COPPA) and applicable privacy laws for children under 13 in the United States. Key protections include:

  • Parental consent: We collect personal information from children under 13 only with verifiable parental consent. Consent is obtained through our enrollment/consent process described to parents during enrollment.

  • Parental involvement: Parents/guardians are involved in enrollment and onboarding, and may review or manage their child’s information.

  • Access, review, correction, and deletion: Parents/guardians may request to review, correct, or delete their child’s information at any time.

  • Data minimization: We limit data collection to what is necessary for participation in the program.

  • Retention: We retain information only for as long as necessary to fulfill the purposes described in this policy and to comply with legal obligations.

6. Parental Rights and Access

As a child’s parent or guardian, you have the right to review, delete, or revoke consent for their child’s information in the following ways:

  • Parents may request access to their child’s information.

  • Parents may request correction of inaccurate information.

  • Parents may request deletion of their child’s information, subject to legal and operational considerations.

  • Parents may withdraw consent, which may affect the ability to participate in the program.

To exercise these rights, contact us at: hello@youngdragonslayers.com

7. Third-Party Services

Our programs are conducted using third-party services, which may include:

  • Zoom

  • Discord

  • Roll20

  • D&D Beyond

  • Band (or similar communication tools)

These platforms are not owned or controlled by Young Dragonslayers and have their own privacy policies and terms of use. We encourage families to review those policies directly.

We take reasonable steps to select platforms appropriate for youth programming, but we cannot control how third-party services process data independently.

8. Cookies and Analytics

We may use cookies or similar technologies to:

  • ensure the website functions properly

  • understand how visitors use the site

  • improve user experience

You can control cookies through your browser settings.

9. Data Security

We take reasonable measures to protect your information. However, no online system can be guaranteed to be completely secure.

10. Data Retention

We retain information only as long as necessary to provide services and meet legal or operational requirements.

11. International Uses and Transfers

  • Our services may be accessed by families outside the United States. If you are outside the U.S., we will handle personal data in accordance with applicable international laws and this policy.

  • We may transfer information to countries that may have different data protection laws. When we transfer personal information to a country outside your jurisdiction, we will take steps to provide a similar level of protection as required by applicable law (for example, by using appropriate safeguards or relying on an adequacy decision or other legitimate transfer mechanism).

12. Data Security for Online Communications

  • We encourage the use of secure channels for communication with facilitators and avoid sharing sensitive information through public or insecure channels.

  • We provide guidelines to families on safe use of third-party platforms.

13. Your Rights

Parents and users may:

  • request access to their information

  • request corrections

  • request deletion

Contact us at hello@youngdragonslayers.com to make a request.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.

15. Contact

If you have questions about this Privacy Policy, please contact us at hello@youngdragonslayers.com.

16. Enrollment and Consent Process Summary (for COPPA)

  • Enrollment is initiated by a parent/guardian.

  • Verifiable parental consent is obtained before collecting personal information from children under 13.

  • Parents/guardians review participation details and can request access, corrections, or deletion.

  • We outline data use and sharing in this policy and only collect data necessary for program participation.

17. GDPR Addendum (EU/EEA participants)

This addendum augments the US COPPA policy for families located in the European Economic Area (EEA), the United Kingdom, and Switzerland (collectively “EU/UK/CH participants”). If you reside in the EU/UK/CH, the GDPR may apply in addition to COPPA.

A. Controller and Data Protection Officer

  • Data Controller: Young Dragonslayers, LLC

  • If you are in the EU/UK/CH and have questions about data protection, please contact hello@youngdragonslayers.com

B. Lawful Basis for Processing

  • We rely on consent, contract performance (enrollment/participation in the program), and legitimate interests (safety, program integrity) as lawful bases for processing personal data of EU/UK/CH participants.

C. Data Transfers

  • Where required, we implement appropriate safeguards for transfers outside the EU/UK/CH (e.g., standard contractual clauses, adequacy decisions) to ensure an adequate level of data protection.

D. Data Subject Rights (EU/UK/CH)

  • Access: You may request access to your personal data.

  • Rectification: You may request correction of inaccurate data.

  • Erasure: You may request deletion of your data, subject to legal and operational needs.

  • Restriction: You may request restriction of processing under certain circumstances.

  • Portability: You may request a copy of your data in a structured, commonly used format.

  • Objection: You may object to processing based on legitimate interests and/or direct marketing, where applicable.

  • Withdraw Consent: If processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of processing based on prior consent.

E. Data Minimization and Purpose Limitation

  • We collect only information necessary to provide and support the program, and we use data only for purposes described in this policy and GDPR addendum.

F. Retention and Deletion

  • We retain personal data only as long as necessary to fulfill the purposes described or to comply with legal obligations, and we will securely delete or anonymize data when no longer needed.

G. Privacy Notice for Minors in the EU/UK/CH

  • Additional protections apply for minors, including heightened consent considerations and parental involvement in onboarding where required by applicable law.

H. How to Exercise Rights

  • EU/UK/CH residents may exercise their rights by contacting us at hello@youngdragonslayers.com. We will respond in accordance with applicable law.